Accountant I

The Department of Developmental Services (DDS) Central-West Region is looking to fill the position of an Accountant I with an individual who is energetic, has meticulous attention to detail, is highly accurate in their reporting and has great organizational skills. The successful candidate will be responsible for processing employee and travel reimbursements and monitoring the travel budgets for the Central-West Region.

The Accountant I will work with financial information and statistical reporting; prepare financial reports, process payments; maintain accounting records and perform financial duties requiring varying degrees of decision making.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Receives, reviews calculations, checks for proper receipts and proper authorization on all payment vouchers submitted for reimbursement under the BB account (travel and employee related reimbursement) for all of the Central/West Region to ensure conformance with established standards and reporting requirements.

• Data enters reviewed payment vouchers into HR/CMS system for employee reimbursement in a timely manner on bi-weekly specified dates.

• Electronically tracks and verifies all reimbursements entered and paid for staff.

• Payment information entered in customized Access Database to run reports, including Expense Reports and/or Late Travel Reports, and send to Operations Manager and Regional Director.

• Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

• Provides training on travel and reimbursement submissions.

• Corresponds with Human Resources staff regarding additional reimbursements for staff who have resigned or have been terminated.

• Notifies Human Resources of names that will need to have profiles set up before reimbursements can be issued.

• Responds in a timely manner to calls and emails from staff and/or vendors requesting status of payments.

• Electronically files all processed Payment Vouchers along with receipts in an organized manner.

• Responsible for running bi-weekly and monthly reports in regards to travel/employee reimbursements, including late submission reporting.

• Responsible for notifying staff in writing of late submissions. Sends late submission notices to staff with copy to supervisor.

• Assists with the coordination of the annual Out of Sate Travel Voucher as required.

• Acts as back-up for issuing Dynacash checks and entering Payroll Receipt Vouchers for HR in MOSAIC.

• Assists with completing Section 8 and Food Stamp applications.

• Works on special projects including reporting, auditing, typing, scanning, and assisting department or other departments as specified by supervisor.

• Attends all staff meetings and required training sessions and assists with training other staff as needed.

• Performs related work as required. May require some traveling.

Please Note:

This position is located in Springfield, MA

Schedule: 8:00am – 4:00pm

Days Off: Sunday/Saturday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search. https:cppdmass.gov

• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https://www.mass.gov/lists/dds-fingerprint-background-checks

​​​​​​​ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.

The Department of Developmental Services (DDS) Central-West Region is looking to fill the position of an Accountant I with an individual who is energetic, has meticulous attention to detail, is highly accurate in their reporting and has great organizational skills. The successful candidate will be responsible for processing employee and travel reimbursements and monitoring the travel budgets for the Central-West Region.

The Accountant I will work with financial information and statistical reporting; prepare financial reports, process payments; maintain accounting records and perform financial duties requiring varying degrees of decision making.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Receives, reviews calculations, checks for proper receipts and proper authorization on all payment vouchers submitted for reimbursement under the BB account (travel and employee related reimbursement) for all of the Central/West Region to ensure conformance with established standards and reporting requirements.

• Data enters reviewed payment vouchers into HR/CMS system for employee reimbursement in a timely manner on bi-weekly specified dates.

• Electronically tracks and verifies all reimbursements entered and paid for staff.

• Payment information entered in customized Access Database to run reports, including Expense Reports and/or Late Travel Reports, and send to Operations Manager and Regional Director.

• Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

• Provides training on travel and reimbursement submissions.

• Corresponds with Human Resources staff regarding additional reimbursements for staff who have resigned or have been terminated.

• Notifies Human Resources of names that will need to have profiles set up before reimbursements can be issued.

• Responds in a timely manner to calls and emails from staff and/or vendors requesting status of payments.

• Electronically files all processed Payment Vouchers along with receipts in an organized manner.

• Responsible for running bi-weekly and monthly reports in regards to travel/employee reimbursements, including late submission reporting.

• Responsible for notifying staff in writing of late submissions. Sends late submission notices to staff with copy to supervisor.

• Assists with the coordination of the annual Out of Sate Travel Voucher as required.

• Acts as back-up for issuing Dynacash checks and entering Payroll Receipt Vouchers for HR in MOSAIC.

• Assists with completing Section 8 and Food Stamp applications.

• Works on special projects including reporting, auditing, typing, scanning, and assisting department or other departments as specified by supervisor.

• Attends all staff meetings and required training sessions and assists with training other staff as needed.

• Performs related work as required. May require some traveling.

Please Note:

This position is located in Springfield, MA

Schedule: 8:00am – 4:00pm

Days Off: Sunday/Saturday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and