Accounts Payable Specialist

Description

Primary Purpose:

The successful candidate will have several years of accounts payable experience, with in depth knowledge of the complexities that arise with processing PO invoices using 3-way match. This person is organized, detail oriented, and thorough with their documentation and record keeping. This person will report to the Accounts Payable Manager, and work closely with the Global Controller, Procurement Team, and Inventory Cost.

Accountant Specific Duties and Responsibilities:

• Process large quantities of invoices monthly including PO invoices using 3-way match.
• Resolve invoice discrepancies involving quantities, pricing, and receiving by communicating both internally with purchasing / warehouse, and externally with vendors.
• Respond promptly and appropriately to all vendor inquiries; liaise with internal departments as required to resolve issues.
• Reviews invoices for proper approvals, general ledger coding, and documentation prior to vouching.
• Pursue refunds and copies of invoices from vendors, including vendor invoices not yet received.
• Assist with vendor onboarding, and maintain the vendor master file and supporting documentation for ongoing maintenance.
• Maintain schedules of recurring payments for leased space, equipment, etc. Controls such payments to ensure accurate and timely payment.
• Assist with system testing and trouble shooting.
• Assist with training team members for complex questions/issues.
• Assist with the creation of AP process documents.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Requirements

Requirements:

• Bachelor’s degree with 3 - 5+ years of accounts payable experience with 3-way match and general accounting experience.
• Strong Microsoft Excel and Word, Access skills a plus.
• Experience using D365 and Dooap is a plus.
• Ability to work as part of a team or independently as needed.
• Strong written and verbal communication skills, and ability to partner with external teams.

Physical Demands/Environmental Conditions:

Office Environment.