Administrative Assistant

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:
Under general supervision, provide intermediate to senior level administrative support.

As a successful candidate, you will:

• Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers. Responds to routine requests for information. Refers more complex requests to appropriate staff member.
• Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures. Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports.
• Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff and informatics meetings
• May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc.
• Routes and answers correspondence as directed.
• Establishes and maintains department files.
• Processes invoices and initiates check requests.
• Inventories and orders office supplies as necessary.
• Prepares and updates recurring and routine internal reports. Collects and verifies data.
• Develops systems and procedures for monitoring assigned tasks and their completion

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:
Under general supervision, provide intermediate to senior level administrative support.

As a successful candidate, you will:

• Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers. Responds to routine requests for information. Refers more complex requests to appropriate staff member.
• Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures. Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports.
• Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff and informatics meetings
• May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc.
• Routes and answers correspondence as directed.
• Establishes and maintains department files.
• Processes invoices and initiates check requests.
• Inventories and orders office supplies as necessary.
• Prepares and updates recurring and routine internal reports. Collects and verifies data.
• Develops systems and procedures for monitoring assigned tasks and their completion

Your qualifications should include:

• 2 years Post High School Trade, Business or Professional School
  Experience may substitute for minimum education requirements
• 5 years senior level secretarial experience with prior experience in Administration.
• Word processing.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Please note: City of Hope is committed to a safe and transparent hiring experience. Please be aware that scammers may attempt to impersonate our organization through fake job postings, emails or interviews.

• Apply only through our official website or trusted partner platforms.
• City of Hope will never request payment or fees at any stage of the hiring process.
• We will not request sensitive personal or financial information prior to the acceptance of a formal offer.
• All communications will come from official @coh.org email addresses.
• Interviews are conducted only through approved, professional channels.
• Be cautious of unsolicited communications, urgent requests or opportunities that seem inconsistent with standard hiring practices.
• If you receive any suspicious communication, please report it to careers@coh.org.

Your qualifications should include:

• 2 years Post High School Trade, Business or Professional School
  Experience may substitute for minimum education requirements
• 5 years senior level secretarial experience with prior experience in Administration.
• Word processing.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Please note: City of Hope is committed to a safe and transparent hiring experience. Please be aware that scammers may attempt to impersonate our organization through fake job postings, emails or interviews.

• Apply only through our official website or trusted partner platforms.
• City of Hope will never request payment or fees at any stage of the hiring process.
• We will not request sensitive personal or financial information prior to the acceptance of a formal offer.
• All communications will come from official @coh.org email addresses.
• Interviews are conducted only through approved, professional channels.
• Be cautious of unsolicited communications, urgent requests or opportunities that seem inconsistent with standard hiring practices.
• If you receive any suspicious communication, please report it to careers@coh.org.