Administrative Assistant - Employment Institute

PROGRAM SUMMARY:

The Employment Institute, Auberle's nationally recognized workforce development program, places unemployed and underemployed individuals in career jobs, not just training. Our passionate, mission-driven team supports individuals in overcoming any barrier to employment impacting our participants, their families, and future generations. Because of our holistic model, 84% of our participants remain in employment for six months or more, a long-term indicator of success in the workplace.

ESSENTIAL RESPONSIBILITIES:

1. Work across databases to accurately report and track critical departmental data.
2. Utilize reports to assist the team in making informed decisions regarding programmatic growth and innovation.
3. Ensure that files and reports are compiled accurately and timely.
4. Assist the department in the instance of audits.
5. Track and prepare billing and finance data as necessary including budgets, supplies, and billing.
6. Thoroughly communicate with all team members.
7. Meet and exceed all reporting requirements according to the agency expectations.
8. Ensure that all agency activities operate consistently and ethically within the Mission and Values of Auberle and consistent with its faith-based Catholic Identity.
9. Perform such other duties as leadership may direct.

TYPICAL WORKING CONDITIONS:

1. Work is performed in an office environment.
2. Contact with staff and non-staff (e.g., participants, referents, business partners, and staff from other community agencies).
3. Requires working flexible hours, including some evenings and weekends.

Qualifications

QUALIFICATIONS:

1. High School Diploma
2. ACT 33/34 and FBI Clearances
3. Valid PA driver’s license
4. Meet the required Skills and Abilities described herein