Administrative Assistant
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Key details
- Location
- Orlando, FL, United States
- Work style
- Onsite
- Level
- Entry level
- Job type
- Full-time
- Experience
- 1–4 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- Yesterday
Skills
About the role
Key Responsibilities
Operations & Administrative Support
- Maintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and current
- Proactively contact customers to confirm delivery and pickup dates, verifying all logistical details
- Relay updates and changes to the appropriate operations and sales team members to ensure alignment
- Act as a central point of coordination between sales, warehouse, and logistics teams
- Answer and manage incoming phone calls, and welcome/direct visitors and clients professionally
- Maintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible records
- Manage office supplies, equipment, and basic expense tracking purchase orders
- Maintain a safe, organized, and clean work environment, ensuring compliance with company policies and procedures
- Perform other related duties as assigned
Supervisory Responsibility
This position does not supervise other employees.
Work Environment
This job operates in a warehouse environment.
Physical Demands
While performing the duties of this job, the employee has prolonged periods sitting at a desk and working on a computer. The employee is regularly required to stand; walk; sit; handle objects, tools, or controls; reach with hands and arms; climb stairs; communicate with coworkers. The employee must carry, lift, or move objects up to 15 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are subject to change and may rotate. Needs of the business may dictate long hours and weekend work during high-demand periods.
Minimum Qualifications
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to balance multiple tasks in a fast-paced environment
- Ability to work independently and within in a team dynamic
Preferred Qualifications
- Experience with an audio-visual rental Inventory software system, such as Rental Tracker Pro
- Prior experience in the audio-visual industry
Education and Experience
- Any combination of education, experience, and training equivalent to graduation from high school or a GED
- At least 1 year of experience in an administrative role
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift to 15 pounds at times
Other Duties
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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