Administrative Assistant

SUMMARY

Provides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). Reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Edits, proofreads and formats resources, reports, correspondence, and presentations; checks accuracy, clarity, and consistency before staff review.
• Assists with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.
• Orders supplies; prints, copies, collates, and assembles packets and mailings; packs and ships materials; maintains workshop supplies and inventory.
• Formats, schedules, and posts approved resources and devotions to designated websites and communication channels.
• Responds to routine inquiries, routes incoming mail and requests, and follows up with congregations, presenters, and participants.
• Maintains organized electronic and paper files, contact lists, and program records; enters data and prepares routine reports.
• Prepares invoices, reimbursement requests, and honorarium paperwork, and maintains supporting records according to established procedures.
• Works cooperatively with CS staff and communications and technology teams to meet deadlines; performs other duties assigned by the Operations Officer.

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong editing, proofreading, and formatting skills; close attention to grammar, accuracy, and consistency
• Proficiency with Word, PowerPoint, Excel, and Outlook; ability to produce professional documents and correspondence
• Ability to organize competing assignments, meet deadlines, and communicate workload needs
• Strong interpersonal skills, sound judgment, and discretion with confidential information
• Ability to work independently and collaboratively on editorial work and routine office tasks
• Accuracy with records, data entry, reports, and routine financial paperwork
• Ability to learn website tools and synod databases and adapt to changing CS needs

EDUCATION AND/OR EXPERIENCE

Associate Degree or equivalent; or three or more years related experience and/or training; or equivalent combination of education and experience as an administrative assistant.