Assistant Accounts Payable Manager

Description

Position Title: Assistant Accounts Payable Manager
Employment Type: Full-Time, Hybrid after 90 day training period in office
Location: Boise, Idaho

About the Role

At Cascadia Healthcare, we believe in transforming lives through exceptional skilled nursing and rehabilitation care, and we are looking for a Assistant Accounts Payable Manager to join our dynamic accounting team.

The Assistant Accounts Payable Manager supports the Accounts Payable Manager in overseeing daily department operations, developing team members, maintaining accountability, and ensuring the accurate and timely processing of accounts payable transactions across Cascadia Healthcare's growing portfolio of facilities.

This position serves as a key member of departmental leadership, providing guidance, direction, and operational support while promoting efficiency, consistency, and continuous improvement. The Assistant Accounts Payable Manager is expected to demonstrate professionalism, sound judgment, initiative, and accountability in all aspects of the position.

Success in this role requires the ability to balance operational responsibilities with people management, communicate expectations clearly, address performance concerns constructively, and develop a team capable of operating effectively in a growing organization.

The individual must demonstrate a willingness to accept responsibility, make informed decisions, support organizational direction, and contribute to a culture of continuous improvement.

Essential Duties and Responsibilities

Department Leadership and Staff Development

• Provide daily leadership, guidance, and support to Accounts Payable personnel.
• Assist with workload management, task delegation, and departmental priorities.
• Establish clear expectations and promote accountability for performance, accuracy, and deadlines.
• Coach, mentor, and develop employees to strengthen technical knowledge and leadership capabilities.
• Assist with employee performance evaluations, training, corrective action, and professional development.
• Foster a positive, collaborative, and solutions-oriented work environment.
• Support succession planning and the development of future departmental leaders.

Accounts Payable Operations

• Oversee daily AP operations to ensure accurate, timely, and efficient invoice processing.
• Monitor invoice workflows, coding, approvals, vendor account reconciliation, and payment readiness.
• Ensure established procedures, processing deadlines, and internal controls are consistently followed.
• Identify and resolve operational bottlenecks, aging invoices, processing discrepancies, and escalated vendor issues.
• Coordinate with the AP Operations team to ensure payment processing, reconciliations, and historical account cleanup are completed accurately.
• Maintain consistent communication with facility leadership, accounting, treasury, and other internal departments.
• Support the onboarding and integration of new facilities into established AP processes.

Process Improvement and Internal Controls

• Identify opportunities to improve operational efficiency, accuracy, and productivity.
• Assist in developing, implementing, and maintaining departmental policies and standard operating procedures.
• Promote compliance with established financial controls, approval requirements, and documentation standards.
• Support system enhancements, automation initiatives, and technology implementations.
• Evaluate existing workflows and recommend improvements to accommodate departmental growth.
• Assist in identifying and correcting recurring processing errors and control weaknesses.

Performance Management and Reporting

• Monitor departmental performance indicators, including invoice processing volumes, accuracy, turnaround times, and outstanding liabilities.
• Identify trends, operational concerns, and opportunities for improvement.
• Support AP aging reviews, vendor account reconciliation efforts, and reporting requirements.
• Provide the AP Manager with regular updates regarding departmental performance, staffing needs, and operational challenges.
• Assist in developing measurable performance expectations and departmental goals.

Management Support and Collaboration

• Serve as a primary point of leadership and escalation in the absence of the Accounts Payable Manager.
• Assist with departmental planning, resource allocation, and staffing assessments.
• Partner with the AP Manager on strategic initiatives, organizational changes, and department development.
• Build positive working relationships with facility leadership, vendors, and internal stakeholders.
• Support the AP Manager in preparing the department for continued organizational growth and operational complexity.
• Perform additional management responsibilities as assigned.

Requirements

Required

• Minimum of 5 years of progressive accounts payable or accounting operations experience.
• Prior experience supervising, leading, or managing employees.
• Strong knowledge of accounts payable processes, internal controls, reconciliations, and payment operations.
• Demonstrated ability to manage competing priorities and meet deadlines in a high-volume environment.
• Strong communication, conflict resolution, problem-solving, and organizational skills.
• Proficiency with Microsoft Excel and accounting or ERP systems.
• Ability to provide constructive feedback, establish accountability, and lead employees effectively.

Preferred

• Associate's or bachelor's degree in accounting, finance, business administration, or a related field.
• Experience in healthcare, skilled nursing, or multi-location organizations.
• Experience supporting ERP implementations, automation, or process improvement initiatives.
• Experience developing employees and supporting organizational growth.

Salary Description

Starting at $74,000+ DOE