Assistant to the Assistant Dean of Communications

Job Summary:

The School of Medicine (SOM) Dean’s Office seeks a full-time Assistant to the Assistant Dean of Communications who will work at the direction of the Assistant Dean of Communications for the CU School of Medicine Dean’s Office Administration.

This person will work independently and as part of a team of five, coordinating projects, organizing activities, and providing administrative support to the Dean’s Office and the Assistant Dean.

Key Responsibilities:

• (20%) Deliver high-quality customer service and operational support, including front office reception duties, collaboration with administrative staff, and maintaining professionalism and confidentiality in all interactions.

• (20%) Provide comprehensive administrative support to the Dean’s Office, including calendar management, meeting coordination, presentation preparation, and maintaining contact lists and shared resources.

• (20%) Manage executive-level meetings and events, including organizing Executive Committee meetings, preparing agendas and minutes, and ensuring all follow-up actions are completed.

• (20%) Oversee procurement and financial activities, such as handling purchasing, reconciling travel and procurement cards, and ensuring compliance with university policies.

• (10%) Coordinate communications operations by collecting content for the annual report, preparing materials, tracking project costs, and supporting the School of Medicine Communications team’s scheduling and logistics.

• (10%) Support leadership recruitment processes by coordinating search logistics, scheduling interviews, managing candidate communications, and ensuring required HR documentation and compliance.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of four (4) days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz is a world-class academic medical campus leading transformative advances in science, medicine, education, and patient care. The campus includes the University of Colorado’s health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - which see nearly three million adult and pediatric patient visits each year. Innovative, interconnected, and highly collaborative, CU Anschutz delivers life-changing treatments, exceptional patient care, and top-tier professional training. The campus conducts world-renowned research supported by $890 million in funding, including $762 million in sponsored awards and $128 million in philanthropic gifts for research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor’s degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.

Intermediate Level:

• Bachelor’s degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.

• One (1) year of professional experience providing support to leadership and managing projects.

Senior Level:

• Bachelor’s degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.

• Two (2) years of professional experience providing support to leadership and managing projects.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in higher education.

• Experience in editorial production.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities: