Business Operations & Management / Assistant Coordinator Intern
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Key details
- Location
- Brussels, Belgium
- Work style
- Onsite
- Level
- Intern
- Job type
- Internship
- Function
- Administrative
- Focus area
- other
- Posted
- 2w ago
Skills
About the role
Microsoft's European Government Affairs (EGA) organization is seeking a motivated and detail-oriented Business, Operations and Management Assistant Coordinator to join its Brussels-based team. The role will primarily support the team's finance, procurement and operational processes, while also providing day-to-day administrative support to senior leaders and the broader team.
This is an ideal opportunity for an early-career candidate who is eager to develop practical experience in business operations, financial coordination, procurement and executive support within an international and fast-paced environment.
The purpose of Microsoft's European Government Affairs organization is to build relationships and strengthen dialogue with European stakeholders in support of the European digital and broader policy agenda.
Responsibilities
Finance and Operations
Provide day-to-day support for finance, procurement and invoicing processes across the EGA team.
Create and follow up on purchase orders, contracts, support invoice processing and maintain accurate finance and procurement records.
Support the annual budget-planning, forecasting process and budget reviews in close collaboration with the Business Operations Manager.
Engage with internal teams, suppliers, consultants and law firms to help ensure smooth and consistent operational processes.
Support compliance-related processes, including hospitality and travel requests involving government officials, in line with Microsoft policies.
Maintain team trackers, shared files, guidance materials and process documentation, and identify opportunities to simplify ways of working.
Support onboarding and offboarding activities and contribute to broader team projects, events and learning activities.
Management Assistance
Support calendar management and scheduling for senior leaders, including internal and external meetings.
Coordinate meeting logistics, virtual meetings, visitor arrangements and occasional business lunches or dinners.
Support business travel arrangements, itineraries, travel documentation and expense submissions.
Assist with Rhythm of Business activities, team meetings and operational follow-up.
Provide back-up administrative support during periods of absence of the Executive Assistant
Qualifications
Required qualifications
Bachelor's degree or equivalent qualification in business administration, finance, accounting, management, economics or a related field.
- Legally authorised to work in Belgium (Legally authorised = has citizenship or has been granted a valid visa or work permit).
Good numerical and analytical skills, with strong attention to detail and accuracy.
Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint and Teams.
Excellent organizational and time-management skills, with the ability to manage several priorities and follow through on actions.
Strong written and verbal communication skills in English.
A collaborative, open and inclusive working style, with sound judgment and discretion.
Ability to learn quickly, work proactively and adapt in a changing international environment.
- French language skills (written and verbal) are a plus.
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
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