Construction Administrative Assistant

Description

Job Summary:

The Construction Administrative Assistant plays a key role in supporting the Project Management Team by providing essential administrative and project coordination throughout project execution and close-out. This position ensures accurate project documentation, and clear communication among all stakeholders while assisting with daily operations to keep projects on track in a fast-paced construction environment.

Requirements

Key Responsibilities:

Communication

• Serve as a liaison between project managers, clients, subcontractors, and other stakeholders
• Coordinate and distribute project-related communications in a timely and professional manner

Project Documentation

• Maintain organized and up-to-date project files (digital and physical)
• Prepare meeting agendas, record meeting minutes, and distribute follow-ups

Scheduling & Coordination

• Manage project calendars, schedule meetings, and coordinate logistics
• Set up and assist with hybrid/virtual meetings, including presentation support

Knowledge, Skills, & Abilities:

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with Adobe Acrobat and SharePoint preferred
• Familiarity with construction management software is a plus
• Basic understanding of construction terminology, processes, and documentation workflows

Education

• High school diploma required
• Associate’s degree in Construction, Engineering, or a related field preferred

Experience

• 4+ years of experience supporting construction or engineering projects

Core Competencies

• Attention to Detail: Ensures accuracy and consistency across all project documentation
• Organization: Maintains structured systems for tracking files, communications, and deliverables
• Communication: Strong written and verbal communication skills across diverse stakeholders
• Multitasking: Effectively manages multiple priorities in a fast-paced environment

Professional Skills

• Flexibility: Adapts to changing priorities and supports multiple teams as needed
• Problem-Solving: Proactively identifies issues and implements solutions with minimal supervision
• Interpersonal Skills: Maintains a positive, professional presence when interacting with team members and clients
• Time Management: Consistently meets deadlines and manages competing demands

Salary Description

$65,000-$75,000 annually depending on experience