CTRC Program Administrator

Job Summary:

The Colorado Clinical and Translational Sciences Institute (CCTSI), a clinical research institute located on the University of Colorado Anschutz Medical Campus, has an opening for a full-time Program Administrator.

The Clinical Translational Research Center (CTRC) Program Administrator will provide program support to the CTRC in the areas of new research protocol receipt and routing, protocol lifecycle management (start-up, tracking of key metrics, protocol closeout), tracking and management of key financial metrics, and fee schedule management. This position does not supervise staff. Reporting to the CCTSI Director of Finance and Administration, the position will interact with multiple individuals throughout the CTRC to ensure the smooth flow of research from protocol receipt, through protocol review & approval, to project start-up, and project closeout. This position will also provide general administrative support to other programs of the CCTSI as needed.

We are seeking a collaborative, well-organized individual, with an interest in contributing to human health in an academic environment. The successful candidate will be highly organized, communicate effectively, team oriented, and able to work independently as well as collaboratively. This position will be 100% in-person with the option to transition to partial remote work over time.

Key Responsibilities:

CTRC Research Protocol Management

• Receive all new protocols proposing to use the CTRC to conduct the research. This involves creating the electronic structure for the storage and management of protocol documents, ensuring all documents have been properly submitted, and communicating with other CTRC staff and Medical Directors regarding the status of the protocols.

• Utilize institutional applications (EPIC, OnCore, InfoEd, REDCap) to manage the research protocol lifecycle.

• Prepare messages to Investigators to communicate the status of protocols and provide formal approval to activate their protocols at the CTRC.

• Tracking key CTRC performance metrics.

CTRC Financial Administration

• Assist CTRC investigators in the preparation of the protocol budget.

• Manage the CTRC fee schedule and coordinate the addition of new charge codes and fee changes.

• Resolve protocol billing errors.

• Track key financials Metrics.
  

General CCTSI Administrative Support

• Assist CCTSI Managers with scheduling, graphing metrics (Excel), and other activities necessary to support their programs.

• General procurement of supplies & materials as needed.

• Participate in supporting CCTSI events.

• Other general administrative support as needed.

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The CCTSI supports transformational clinical and translational research at the University of Colorado Anschutz Medical Campus and affiliated institutions. The CCTSI was created in 2008 with funding from the Clinical and Translational Science Award (CTSA) initiative of the National Institutes of Health (NIH) Because research conducted using CCTSI resources spans multiple institutions, this position acts as a liaison to other Information Technology departments.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution

• 3-5 years of professional experience in clinical research setting, academic administrative position, or in an environment that involves the core skills necessary to complete the job responsibilities (protocol review, protocol budget preparation and fee schedule management).

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• More than two years of professional experience in an academic medical center.

• Experience with Epic, OnCore, & REDCap

• Experience analyzing business operations or workflows, finding efficiencies, and implementing improvements

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

• This position will be 100% in-person with the option to transition to partial remote work over time.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Customer service orientation with excellent written and verbal communication skills in the English language.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Strong communication skills

• Highly organized individual

• Strong troubleshooting background.