Document Specialist

Job Summary:

This role combines supplier quality management with product compliance to ensure that suppliers meet organizational standards and regulatory requirements. It is essential for improving efficiency, maintaining quality compliance, and supporting supplier quality through proper documentation.

Job Description:

· Manage supplier and item databases by creating, updating, and deactivating records in both the Document Management System (DMS) and the ERP system.

· Establish and maintain up-to-date supplier information in accordance with the organization's Supplier Approval Policy.

· Review documentation submitted by suppliers to ensure compliance with established company requirements.

· Qualify new suppliers based on their location and products, particularly in the life sciences sector, ensuring they meet company standards.

· Collect and maintain necessary and updated documents to fulfill customer expectations.

· Monitor supplier document compliance with regulations set forth by the FDA, USDA, and other applicable agencies.

· Collaborate with cross-functional teams to ensure regulatory requirements and customer documentation needs are met.

Education and Experience:

· Bachelor’s degree –Preferred, not required

· Knowledge of food safety and quality systems

· Experience in dealing with customers and suppliers.

· Ability to interpret other countries' regulations.

· Knowledge and experience with Microsoft Office.

· Confident working with foreign suppliers.

· Ability to adapt quickly to changing business priorities.

· Self-starter with the ability to prioritize and meet regulatory and customer deadlines.

· Detail-oriented with excellent organizational skills.

· Excellent problem-solving skills and the ability to work with autonomy.

· Exceptional communication skills, both verbal and written.

Our Offer 

· We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.

· Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.

· Paid parental leave.

· Education assistance program

· Employee assistance program

· Various healthcare plan options as well as 401(k)

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by contacting Human Resources at accommodations@brenntag.com (phone, tty, fax, email, etc.).

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.

Brenntag TA Team