Engineering Administrator, Springer Tungsten Mine and Milling Site Operations

Location: Site-Based at the Springer Site, Imlay, Nevada 

Employment Type: Full-Time 

Reports To: Operations Manager 

About the Springer Site 

The Springer site is an underground tungsten mining and milling operation located near Imlay, Nevada. As activities at the site continue to advance, effective engineering administration and document coordination are essential to supporting project execution, operational readiness, and communication across site teams. 

About the Role 

The Engineering Administrator provides administrative and coordination support to the Engineering department at the Springer site. This role helps maintain engineering records, schedules, action lists, correspondence, purchasing documentation, and departmental reporting, and oversees the operational areas of tailings, mining, personnel camp and the haul roads. 

Working closely with engineers, project personnel, contractors, vendors, and other site departments, the Engineering Administrator ensures information is accurate, organized, and available to the appropriate stakeholders. The role also coordinates meetings, tracks administrative actions, and supports the efficient operation of the Engineering department. 

Key Responsibilities 

Engineering Administration 

• Provide day-to-day administrative support to the Engineering Manager and Engineering team. 

• Prepare and format correspondence, reports, presentations, meeting materials, and other departmental documents. 

• Maintain engineering calendars, contact lists, action registers, departmental files, and administrative records. 

Document & Information Coordination 

• Organize and maintain engineering drawings, specifications, technical documents, manuals, reports, and correspondence. 

• Support the distribution, tracking, filing, and retrieval of current engineering information. 

• Work with engineering and document-control personnel to help ensure obsolete or superseded documents are appropriately identified and managed. 

Scheduling & Meeting Support 

• Coordinate engineering meetings, site visits, design reviews, contractor meetings, and other departmental activities. 

• Prepare agendas, record meeting minutes, distribute materials, and track assigned actions through completion. 

• Maintain departmental schedules and communicate upcoming deadlines, meetings, deliverables, and required decisions. 

Procurement & Financial Administration 

• Prepare purchase requisitions and support the processing of engineering-related purchase orders and service requests. 

• Track orders, deliveries, invoices, consultant documentation, and vendor information. 

• Maintain departmental expense records and support budget tracking, cost reporting, and forecasting activities. 

Contractor & Departmental Coordination 

• Assist with the onboarding, site access, scheduling, and administrative requirements of engineering consultants, contractors, and vendors. 

• Coordinate information and requests between Engineering, Projects, Construction, Operations, Maintenance, Supply Chain, Finance, and other departments. 

• Follow up on outstanding submissions, approvals, documentation, and administrative actions. 

Compliance & Process Improvement 

• Maintain records in accordance with company policies, document-management requirements, and confidentiality standards. 

• Support departmental audits, reporting requirements, and the collection of information needed for compliance activities. 

• Identify opportunities to improve engineering administration, document organization, communication, and workflow efficiency. 

Qualifications & Experience 

• High school diploma or GED required.