Event Coordinator

Job Title: Event Coordinator

Group/Team: Client Services Delivery / Event Management

Reports to: Associate Director, Event Management / Director, Event Management

Location: Remote

Employment Type: FT, Non-Exempt

Travel Requirements: 20% | Passport required

WHO WE ARE | OPUS AGENCY

Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved. 

Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.

If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.

WHAT WE ARE LOOKING FOR

We’re seeking a highly organized, detail-driven, and proactive Event Coordinator to support the agency teams in all aspects of event management, including serving as support staff on workstreams as well as owning components on small to medium-scale programs. You must bring strong attention to detail, effective communication skills, and a collaborative, solution-oriented mindset. Someone who thrives in a dynamic environment who is passionate about delivering exceptional event experiences.

YOU SHOULD HAVE

• 1 - 2 years of experience, preferably in the event management / hospitality fields

• Bachelor's Degree (B.A.) from four-year institution preferred

ESSENTIAL RESPONSIBILITIES

• Support the successful delivery of assigned workstreams, ensuring alignment with event objectives, client expectations, and internal standards.

• Follow established agency processes, tools, and best practices to ensure consistent, high-quality execution across all workstreams.

• Coordinate and maintain clear, timely communication with internal teams, vendors, and partners via email, phone, and project tools.

• Assist in sourcing and managing vendors, ensuring deliverables are completed on time, within budget, and aligned with project specifications.

• Partner closely with Project and Workstream Leads, providing proactive updates and support to keep deliverables on track.

• Monitor and report on assigned tasks, regularly updating Leads on progress, risks, and proposed solutions.

• Escalate issues or exceptions as needed and maintain open communication with managers regarding challenges, priorities, and support needs.

• Contribute to a collaborative team environment by demonstrating a positive attitude, flexibility, and willingness to support team needs.

• Participate actively in team and project meetings, preparing materials as needed and ensuring follow-through on action items.

• Maintain confidentiality of all client, agency, and project information at all times.

• Participate in domestic and international travel to support event execution on-site, including both assigned programs and additional events in an on-site support capacity as needed.

SUPERVISORY RESPONSIBILITIES

• None

KEY COMPETENCIES

Organization & Attention to Detail

Demonstrates strong organizational skills and attention to detail, effectively managing multiple tasks and timelines while ensuring accurate and efficient execution.

Communication & Collaboration

Communicates clearly and professionally (written and verbal), actively listens, and collaborates effectively with team members, clients, and vendors across a variety of working styles.

Client Service & Professionalism

Builds strong, trust-based relationships through a positive, respectful demeanor and consistently represents the agency with professionalism in all interactions.

Problem-Solving & Resourcefulness

Applies critical thinking to navigate challenges, follows through on details, and proactively identifies solutions—even in less defined or evolving situations.