Executive Assistant, Cloud Infrastructure — Apple Services

Apple's Cloud Infrastructure organization within Apple Services is looking for a confident, highly organized Executive Assistant to support multiple senior leaders in a fast-paced environment. You will operate as a key partner to Directors and Senior Directors, managing complex and constantly evolving calendars, navigating competing demands, and ensuring the day-to-day runs seamlessly so leaders can focus on the work. This role requires executive presence, sound judgment, and a collaborative approach.

Description

Provide comprehensive calendar management for multiple senior leaders including coordinating across time zones and resolving frequent scheduling conflicts with confidence and diplomacy

Negotiate scheduling on behalf of leaders with internal and external partners, balancing competing demands while maintaining strong working relationships

Serve as a trusted point of contact for leadership communications, meeting logistics, and escalations, exercising judgment on when to act independently and when to escalate

Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itinerary changes

Manage expense reporting, procurement, and purchasing through Apple's systems

Plan and execute team events, offsite’s, and leadership meetings

Build and maintain excellent working relationships with fellow admins across Apple Services and the broader Apple admin community

Handle sensitive and confidential information with absolute discretion

Identify opportunities to improve administrative processes and team operations

Minimum Qualifications

5-8+ years of Administrative Assistant experience supporting Director-level or above leadership and/or Reception Administrative equivalency in a corporate or technology environment.
Proven experience managing complex calendars for multiple leaders simultaneously
Strong interpersonal and negotiation skills
Excellent written and verbal communication skills and a high degree of professionalism
Demonstrated ability to handle confidential information with discretion and integrity
Ability to be onsite; this role is an in-person, onsite position
Available to work some nights and weekends as needed
Up to 10% + travel required; both domestic and international

Preferred Qualifications

Experience supporting multiple senior leaders across different functions or teams
Confident executive presence with the ability to represent leadership well in interactions at all levels
Strong relationships across administrative and cross-functional teams
Proficiency with Apple technology tools
A self-starter who anticipates needs and uses good judgment without waiting to be asked
Exceptional organizational skills with strong attention to detail and follow-through
A confident, solutions-oriented approach and the composure to operate effectively when timelines, priorities, and circumstances change quickly
Build trust fast, navigate complexity with grace, and make the people around you more effective