Executive Assistant III (Ward) (PYNEH / RTSKH / TWEH / WCHH / SJH / CCH)
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Key details
- Salary
- HK$242K–HK$294K/yr
- Location
- Hong Kong
- Work style
- Onsite
- Level
- Mid level
- Experience
- 2–5 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- 1w ago
Skills
About the role
Application Deadline: 31 December 2026
Date of Issue: 1 April 2026
Amended on: 29 September 2026
Vacancy Notification Circular No. HKIC260417
Rank | : | Executive Assistant III |
Hospital / Cluster | : | Pamela Youde Nethersole Eastern Hospital / Ruttonjee & Tang Shiu Kin Hospitals / Tung Wah Eastern Hospital / Wong Chuk Hang Hospital / St. John Hospital / Cheshire Home, Chung Hom Kok Hong Kong Island Cluster |
Pay | : | HK$17,394 – HK$19,984 per month |
Key Responsibilities:
1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.
2. Handle patients’ and visitors’ enquiries.
3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.
4. Assist in obtaining medical consultation appointments and arranging transport services for patients.
5. Perform recording and other administration procedures such as the patient admission and discharge procedures.
6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.
7. Assist in Staff Rostering Systems entering.
8. Assist in giving instructions to supporting staff to carry out ward duties.
9. Assist in handling feedback and complaints with relevant departments.
10. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.
11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.
12. Collect data, compile statistics and conduct simple analysis.
13. Support clinical research / education / teaching activities.
14. Ordering and handling patients’ diet and ward dispensary items.
15. Other related duties as assigned by the supervisor.
Requirements:
1. | F.5/ S.5 with (a) or (b) below: | |
| (a) | HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; |
|
| OR |
| (b) | 5 subjects in HKDSE attaining the level specified below:
|
OR | ||
2. | F.5/ S.5 with experience. |
Preferred Attributes:
1. Willing to work in ward area
2. Good at interacting with people with customer service skills
3. Able to perform typing and computer operation in MS Office and Chinese word processing.
Remarks:
For all Applicants
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.
3. Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$20,159 - HK$24,503) subject to passing assessment and selection.
4. For more information about this position, please watch the video via the following link https://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&&quailty=540p
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