Executive Assistant to CEO

Rockstar is recruiting for a leading independent natural products sales agency that represents the most exciting consumer packaged goods (CPG) brands nationwide. The client is a mission-driven organization committed to transforming the retail landscape by expanding shelf space for healthier, cleaner, and more sustainable products. As a proud member of 1% for the Planet, they support a wide range of nonprofit partners through volunteering, donations, and ongoing sustainability initiatives.

Position Overview

The company is looking for a positive, passionate, and seasoned Executive Assistant to the CEO. This position will play an essential role in ensuring the CEO’s day-to-day activities are organized and executed smoothly. This position requires a high level of flexibility, adaptability, and discretion, with a focus on providing proactive support and anticipating the CEO’s needs. The ideal candidate will be resourceful, personable, and capable of navigating a constantly changing environment with grace and efficiency. Ideal candidates must be based in the Denver/Boulder area.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO, including managing schedules, meetings, conference calls, invitations, board meetings, etc.
• Oversee and manage the CEO’s calendar, ensuring the smooth coordination of meetings, events, and travel
• Coordinate internal and external meetings, conferences, and events
• Handle last-minute changes or urgent requests with flexibility and attention to detail
• Prioritize and handle inquiries and requests, resolving issues and acting as a liaison between the CEO and internal/external stakeholders
• Prepare and edit correspondence, presentations, and reports for the CEO’s meetings and communications
• Anticipate the CEO’s needs and proactively manage time and resources to ensure maximum productivity
  

Communication & Relationship Management

• Serve as the primary point of contact for internal and external stakeholders, representing the CEO with professionalism and positive energy
• Foster positive relationships with clients, partners, and staff by maintaining open and effective communication
• Assist in organizing and facilitating meetings, including preparing agendas, taking notes, and following up on action items
• Work closely and professionally with clients on many aspects of the business
  

Administrative Support

• Perform general administrative duties (e.g., taking detailed notes, preparing meeting materials)
• Create, process, and manage contract paperwork while exercising a high degree of discretion and confidentiality
• Manage CEO’s business and personal tasks as needed
• Manage and keep the company-wide database updated
• Assist with various special projects as needed, including research, documentation, and reporting
• Help ensure important projects and deadlines are met by collaborating with other departments
• Maintain confidentiality and manage sensitive information with discretion
• Provide Office (HQ) duties and support, including organizing meetings, events, etc.
  

Requirements

• Bachelor’s degree or equivalent work experience
• 3+ years of relevant experience
• Exceptional communication and interpersonal skills
• Acute attention to accuracy and detail in all aspects of responsibilities and the position
• Expert knowledge of the Microsoft Suite of programs and the ability to handle detailed processes
• Highly organized
• Ability to work in a highly dynamic environment and adapt quickly and effectively to the changing demands of the business
• Fearless in taking on new challenges
• Demonstrated capability to take on new and unfamiliar tasks and prioritize workload proactively and efficiently
• Love for natural and organic food!
  

Reporting Structure

Direct report will be to the CEO.

The organization encourages a flat structure, where each team member is independently proactive yet works in harmony with others.