HRSS Specialist Open Rank (Entry or Intermediate)

Job Summary:

Nature of Work:

This is an exciting opportunity to join a human resources team at the University of Colorado. Human Resources Shared Services (HRSS) manages and streamlines human resources functions for participating departments in the School of Medicine on the Anschutz Medical Campus. The Anschutz Medical Campus fosters collaboration among students, researchers, and clinicians in one of the largest academic health centers in the nation. Campus architecture and state-of-the-art technology bridge education and research with two world-class hospitals: University of Colorado Hospital and Children’s Hospital Colorado.

University of Colorado Anschutz is seeking applications for a Human Resources Specialist. This full-time University Staff (non-classified) position will serve as a resource to participating basic science and clinical departments and divisions by providing support, guidance, and interpretation of Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures, assuring compliance in a variety of human resources areas, which include recruitment, selection, and faculty affairs processes. The person in this role will work closely with the Administrators of all participating departments and collaborate with the School of Medicine's Human Resources and Faculty Affairs teams.

The ideal candidate for this position will be an energetic individual who is ready to help create change and be part of a group of professionals dedicated to collaborative approaches, relationship building, and positive outcomes.

This successful candidate will:

Recruitment & Talent Acquisition – 35%

• Manage day‑to‑day recruitment activities for student employees, University Staff, and Faculty through the Human Capital Management (HCM) and CU Careers systems.

• Assist departments in sourcing candidates, reviewing job descriptions and announcements, screening applicants, conducting job analyses, and developing assessment tools in consultation with subject matter experts.

• Participate in University Staff and Faculty search processes.

• Coordinate faculty affairs recruitment and selection functions.

Onboarding & Employee Lifecycle Support – 35%

• Facilitate onboarding for new employees, including collecting required documents, scheduling orientations and training, coordinating physician credentialing and privileging, badging, and key access.

• Draft offer letters for new hires.

• Create and process HCM transactions related to compensation, positions, and personnel actions.

• Support and facilitate transactions such as additional pay, transfers, FTE changes, and promotions.

Compliance, Policy Guidance & Process Improvement – 20%

• Maintain accurate and timely records to ensure compliance with Federal, State, and University laws, regulations, policies, and procedures.

• Collaborate with the HRSS Manager to develop standard operating procedures and support process improvement initiatives.

• Serve as a resource on HR policies and procedures.

• Assist with the preparation and distribution of annual base, salary, and incentive letters for faculty.

• Perform other duties, tasks, and projects as assigned.

International Employment & Visa Coordination – 10%

• Serve as a liaison with the International Student and Scholar Services Office to coordinate visa and work authorization processes (J‑1, H‑1B, O, TN, OPT, Permanent Resident applications) for Faculty, Postdoctoral Fellows, Research Associates, and students.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor’s