Open Rank Sends Coordinator (Level I – III)

Job Summary:

This full-time, nonexempt, position is responsible for providing specialized administrative assistance and support to ClinImmune Lab, its affiliated clients, and established patients. Responsibilities include reviewing incoming requests for accuracy and completeness, determining the appropriate action required, preparing and shipping testing supplies, assisting laboratory staff with accessioning duties, reviewing patient charts/analyzing sample history, and building/maintaining adequate in-office shipping inventory. This position will require the employee to become proficient with the established laboratory database software for everyday use in documenting all client related activities and communications. This position must be aware of and adhere to HIPAA and patient confidentiality rules and regulations. This position will be required to work with outside shipping agencies such as Federal Express and US Postal service.

Key Responsibilities:

• Review incoming requests for accuracy and completeness, and determine the appropriate action required.

• Prepare and ship testing supplies.

• Assist the laboratory staff with accessioning duties.

• Review patient charts and analyze sample history.

• Build and maintain adequate in-office shipping inventory.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

As an academic based biotechnology company, ClinImmune – The Center for Clinical Immunology is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune – The Center for Clinical Immunology is an academic and clinical component of the University of Colorado Anschutz Medical Campus.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Coordinator Level I:

• One (1) year of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.

  • A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year.

Coordinator Level II:

• Two (2) years of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.

  • A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

Coordinator Level III:

• Three (3) years of general clerical and/or administrative experience, which includes experience managing calendars using Outlook or other similar applications.

  • A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bachelor’s degree in biological sciences or a directly related field from an accredited institution.

• Experience working in research and/or health care setting and providing administrative support to Research and/or Health Care Professionals.

• One (1) year of inventory management which includes handling, shipping, receiving, tracking, storing, and distributing goods and materials.

• Experience utilizing an electronic database to enter, maintain and compile data (especially related to patient charts/information).

• Experience creating and maintaining both electronic and manual filing systems.

• Expert knowledge/extensive use in computer software such as Microsoft Word, Excel, and Outlook.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally, which includes the ability to check for typographical, grammatical, and spelling errors.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Proficient data entry skills.

• The successful candidate will have a strong grasp on office protocols, procedures, resourcefulness, and the ability to problem-solve.

• Strong interpersonal skills.

• Demonstrated ability to manage multiple tasks and work independently with minimal supervision.

• The successful candidate will be detail oriented, self-motivated, and a fast learner.

• Excellent time management and organizational skills.

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Timothy Lovato, timothy.lovato@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 30th, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as: