Part Time Administrative Assistant I - Brownwood

Join our team as a Part-Time Administrative Assistant and play a key role in creating a welcoming and professional experience for employees, customers, and visitors. As the first point of contact for our office, you will manage incoming phone calls, provide outstanding customer service, assist with a variety of administrative responsibilities, and support team members across multiple departments. This position is ideal for someone who thrives in a people-focused environment, demonstrates strong organizational skills, and enjoys contributing wherever help is needed.

Important: As part of the selection process, candidates will be required to complete a simulation designed to evaluate practical application of concepts relevant to the role.

This is a part - time position.
• Administrative Assistant I (A13) $17,869.50 - $26,194.00/yearly

Work Schedule:
Wednesday 12pm-5pm
Thursday 8am - 5pm
Friday 8am - 5pm

Join our team as a Part-Time Administrative Assistant and play a key role in creating a welcoming and professional experience for employees, customers, and visitors. As the first point of contact for our office, you will manage incoming phone calls, provide outstanding customer service, assist with a variety of administrative responsibilities, and support team members across multiple departments. This position is ideal for someone who thrives in a people-focused environment, demonstrates strong organizational skills, and enjoys contributing wherever help is needed.

Important: As part of the selection process, candidates will be required to complete a simulation designed to evaluate practical application of concepts relevant to the role.

This is a part - time position.
• Administrative Assistant I (A13) $17,869.50 - $26,194.00/yearly

Work Schedule:
Wednesday 12pm-5pm
Thursday 8am - 5pm
Friday 8am - 5pm

Brownwood District Headquarter (23DISTHQ)
2495 HWY 183 N
Brownwood, 76802

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Maintains records and inventories of materials, supplies and equipment.
• Prepares and distributes correspondence.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Enters and retrieves data on a computer.
• Researches and compiles information for reports or inquiries.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Runs queries and reports in a variety of applications/systems
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Delivers and picks up confidential or time sensitive mail/correspondence.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Performs other job responsibilities as assigned.

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Maintains records and inventories of materials, supplies and equipment.
• Prepares and distributes correspondence.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Enters and retrieves data on a computer.
• Researches and compiles information for reports or inquiries.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Runs queries and reports in a variety of applications/systems
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Delivers and picks up confidential or time sensitive mail/correspondence.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

No experience required. (Experience can be satisfied by full time or prorated part time equivalent).

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Automated record-keeping methods
• Applicable computer systems and applications
• Maintaining effective working relationships with others
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Maintaining a safe working environment
• Communicate effectively
• Follow verbal and written instructions
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

No experience required. (Experience can be satisfied by full time or prorated part time equivalent).

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.