Part Time Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES

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· Assists with back indexing projects and the preservation of historical documents

· Process, assemble, review and file vital documents and records received by mail and in person

· Reviews applications, confirms eligibility and issues certified birth and death records to qualified applicants, while understanding and adhering to Minnesota Department of Health laws and requirements of qualification. Assist customers with contact information for amendments and Recognition of Parentage.

· Provide Minnesota Department of Health with information necessary to maintain the accuracy of historical birth and death registrations, also provides the Minnesota Department of Health with detailed information if needed on current record requests.

· Verifies accuracy of marriage application worksheet and Marriage Educator’s Statement. Processes marriage applications including entering worksheet information in computer system; have applicants review application, administer the marriage oath and witness their signatures, print and certify the marriage license and provide applicants with information on returning the signed license to our office after the ceremony.

· Enters marriage records in the Minnesota Official Marriage Systems (MOMS) statewide database, as well as scan and index marriage records in the county imaging program.

· Scan and index minister ordinations into digital archive.

· Process applications, filings and requests for other vital records, including certified marriage license copies, minister ordination filings, notary commission signature filings, Notary Certifications and Marriage No Record Found Certifications.

· Calculates and collects payment for a variety of vital records.

· Assist with passport photos.

· Other duties as assigned.

· Perform general front desk and customer service work