PMO Specialist

Contract: 12-month fixed-term contract

Location: Hybrid, Johannesburg

About the role

X-idian is seeking a PMO Specialist on behalf of the client to support the effective operation of its Enterprise Project Management Office (ePMO). This role focuses on project governance, portfolio administration, reporting, methodology management, and tooling support to enable consistent and successful project, programme, and portfolio delivery.

The successful candidate will play a key role in maintaining delivery standards, facilitating governance processes, supporting project teams, and ensuring the accuracy and integrity of portfolio information. This role will contribute to improved delivery transparency, effective project controls, and reliable insights for management and executive decision-making.

The position requires a detail-oriented and organised professional who can work collaboratively with stakeholders, maintain strong governance practices, and identify opportunities to improve project management processes and tools.

Responsibilities

• Project Governance and Assurance

  • Support the implementation and administration of the client's project governance framework.

  • Coordinate project stage gates, governance reviews, approvals, and decision-making forums.

  • Monitor compliance with project management standards, policies, and documentation requirements.

  • Maintain governance artefacts, decision registers, action logs, and project audit trails.

  • Track governance exceptions, conditions, and remediation actions.

  • Support project health reviews and assurance activities, escalating governance or compliance concerns where necessary.

• Project and Programme Support

  • Provide day-to-day PMO support to Project Managers and Programme Managers.

  • Assist with project initiation, planning, monitoring, reporting, and closure.

  • Maintain integrated project schedules, milestone tracking, and portfolio reporting information.

  • Track risks, issues, actions, assumptions, dependencies, and change requests (RAID).

  • Facilitate project status reviews and follow up on agreed actions.

  • Coordinate cross-functional dependencies and support consistent application of project management methodologies.

• PMO Administration

  • Maintain project, programme, and portfolio registers.

  • Support portfolio intake and project registration processes.

  • Administer governance calendars, review cycles, reporting schedules, and committee packs.

  • Ensure project documentation is appropriately stored, version-controlled, and accessible.

  • Prepare dashboards, reports, and executive decision-support packs.

  • Maintain portfolio performance metrics and support steering committees and governance forums.

• Project Management Processes and Methodology

  • Support the implementation and continuous improvement of the client's enterprise project management methodology.

  • Maintain project lifecycle processes, templates, standards, playbooks, and guidance materials.

  • Provide practical guidance to project teams on governance and delivery standards.

  • Ensure consistent application of project classification, governance routing, and assurance requirements.

  • Identify opportunities to simplify and improve project processes and contribute to lessons-learned initiatives.

• PMO Tooling and Data Management

  • Administer PMO tooling platforms, repositories, and workflows.

  • Support integrated project and portfolio management tools.

  • Maintain project metadata, governance records, reporting structures, and master data.

  • Support Azure DevOps-integrated project management processes and reporting.

  • Assist with Power BI reporting, dashboard maintenance, and portfolio analytics.

  • Monitor data quality and ensure portfolio information is accurate and reliable.

  • Support automation, workflow improvements, and AI-enabled PMO initiatives.

• Reporting and Portfolio Insight

  • Produce regular project, programme, and portfolio reports.

  • Analyse project performance trends and identify emerging delivery risks.

  • Support benefits tracking and value-realisation reporting.

  • Prepare management and executive reporting packs.

  • Provide portfolio health insights and recommendations based on project data.

  • Consolidate portfolio, delivery, and governance information to support a single source of truth.

Skills (Required)

• 3–5 years' experience in a PMO, Project Support Office, Programme Office, or project management environment.

• Strong understanding of project governance, project controls, and project lifecycle management.

• Experience supporting governance forums, steering committees, and project reporting.

• Experience maintaining project plans, RAID logs, governance artefacts, and project documentation.

• Experience with project management and reporting tools, including Azure DevOps, Microsoft Project, SharePoint, Power Platform, and Power BI.

• Exposure to portfolio management and enterprise governance practices.

• Strong planning, organisational, and administrative skills.

• Excellent attention to detail and a commitment to data quality.

• Strong analytical, problem-solving, and reporting skills.

• Effective stakeholder management, communication, and presentation skills.

• Ability to collaborate across teams and provide practical guidance to project stakeholders.

• A continuous improvement mindset and a customer-service-oriented approach.

Nice to Have

• Experience working within financial services or insurance environments.

• Exposure to AI-enabled PMO initiatives, workflow automation, and process optimisation.

• Experience supporting enterprise-level project management offices and portfolio governance.

• Experience with portfolio management or enterprise reporting solutions.

• Familiarity with benefits realisation, project assurance, and portfolio health assessments.

Qualifications

• Relevant tertiary qualification in Business, Project Management, Information Technology, Commerce, or a related field.

• Project management certification such as PRINCE2, PMP, CAPM, Agile, Scrum, or an equivalent qualification is preferred.

• PMO certification or a Portfolio Management qualification would be advantageous.

What's in it for you?

• Meaningful impact: Play a key role in improving project delivery, governance, and portfolio visibility within an established enterprise environment.

• Enterprise-level exposure: Gain experience supporting complex projects, programmes, and portfolio governance across multiple stakeholders and functions.

• Process improvement: Contribute to refining project management methodologies, streamlining workflows, and improving reporting practices.

• Technology and tooling: Work with enterprise project management tools, including Azure DevOps, Microsoft Project, SharePoint, Power Platform, and Power BI.

• Continuous improvement: Help identify opportunities to improve delivery efficiency, data quality, and decision-making through better processes and tooling.

• Hybrid flexibility: Enjoy a hybrid working arrangement in Johannesburg, with three days per week in the office.

Are you an experienced PMO professional who enjoys bringing structure, visibility, and consistency to complex project environments?

If you have strong project governance and reporting skills, enjoy working with stakeholders, and are passionate about improving project delivery, we would love to hear from you.

Apply today or get in touch with the X-idian team to discuss this opportunity.