QSSU-RT-RECRUITMENT TRAINEE

Job Description

Job Title : Recruitment Trainee

Reports To : Client Relation Manager- Recruitment

Direct Reports : 0

JOB PURPOSE:

• The Recruitment Trainee will be responsible for ensuring the timely completion of assigned recruitment assignments. S/He will also support background checks processes for both manpower and commercial projects recruitments, reporting, and onboarding of successful candidates.

• Maintain good working relationships with client representatives.

• Post job descriptions on all relevant platforms and coordinate with social media team to ensure all jobs are boosted on social media.

• Utilize all available recruiting sources to find quality candidates and prospects as per the client need.

• Screen resumes and CVs and manage job candidates throughout hiring process, from interview preparation to vetting and onboarding.

• Maintain database of candidate records, including active and passive prospects, hired and top 3 recommended candidates.

• Plan for candidate interviews by managing candidates and establishing the venue for interviews as well as scheduling for interviews (preparation of interview materials i.e. sign-in sheets, pre-interview forms, answer sheets & approved competency-based questions).

• Coordinate pre-employment background checks for selected candidates.

• Act as a point of contact and build positive candidate relationships during the selection process.

• Update recruitment activity progress reports weekly.

• Maintain QSL/WQS professional brand and reputation as a recruiter and employer of choice.

• Any other duties that might be assigned by the direct supervisor from time to time.

Requirements

Mandatory requirements:

• Bachelor’s degree (completed within the last two years) in Business Administration, Human Resource Management, Statistics, Industrial and Organizational Psychology or a related field.

COMPETENCES

Skills critical to the role:

• understanding of customer relationship management processes.

• integrity and ethical standards.

• Analytical skills.

• communication and interpersonal skills.

• player with excellent influencing skills.

• level of Initiative and problem-solving and decision-making skills.

• oral and written communication and presentation skills at all levels.

• time-management skills.

EXPERIENCE AND QUALIFICATIONS:

Experience

• 0–1 year of work experience; internship or volunteer experience in HR, administration or customer service is an added advantage.

Skills and attributes

• Good planning, organization & teamwork skills with the ability to work well with others.

• Good interpersonal and communication skills, both written and verbal.

• Proficiency in MS Office (Word, Excel, PowerPoint) and willingness to learn HR systems.

• Attention to detail and good observation.

• Good problem-solving skills and an eagerness to learn.

• Person of high integrity, able to handle confidential information.

• Ability to work under pressure and flexibly at client sites.

• Basic understanding of the Uganda labour laws, or willingness to learn.