Job Summary: | The Program Manager will serve as a primary point of contact and manager across the full project team, as a key point of contact on operations and deliverables for a high-profile research study with diverse stakeholders. Additionally, this full-time, University Staff (non-classified) position is responsible for high-level administrative duties, operations, regulatory and research support, and technical project management in the Department of Ophthalmology, Division of Artificial Medical Intelligence. This position will report to the Chief of Artificial Intelligence and Clinical Research Program Director and will partner closely to execute the goals and vision of the research study. Key Responsibilities: Project & Operations Management (70%): Lead day-to-day operations of the oculomics program, ensuring study activities, workflows, staffing, and timelines are coordinated and executed effectively. Oversee the ophthalmic imaging/photography program, including standardized image acquisition, photographer workflows, equipment needs, quality control, and operational consistency across clinical locations. Recruit, onboard, train, schedule, and provide ongoing supervision and performance management for photographers and other program staff across this multi-site project. Ensure adherence to the study protocol, IRB requirements, data-management procedures, and quality standards, while identifying and resolving workflow issues that could affect data integrity or participant recruitment. Monitor enrollment, imaging volume, staffing capacity, and other key performance metrics; identify opportunities for process improvement and work with leadership to expand and optimize the oculomics program. Coordinate with investigators, clinical teams, research staff, and participating clinics to identify eligible participants, facilitate enrollment, and ensure study procedures are integrated efficiently into clinical workflows Serve as lead for meetings, including scheduling meetings, distributing meeting invites, developing agendas, leading discussions, distributing summaries and actions items, providing necessary follow-up, and tracking of tasks. Triage and prioritize information and questions flowing to, across and out from the team. Identify and implement ways to improve and streamline internal processes, including developing new internal or programmatic process policies as needed. Prepare reporting deliverables (e.g. weekly/monthly enrollment reports, requested documentation, yearly reporting to program evaluation committee, etc.). Support the selection and enrollment process for clinical research study subjects, including help in determining how many people will participate and criteria for involvement. Support the evaluation of research data, including recording and reporting on outcomes & findings. Collaborate with physicians, clinical staff, and administrative leaders to define project scope, timelines, goals, and strategies; Managing the implementation of the clinical operations of the award Manages secure data collection and storage by staff.
Budget Management (20%): Work with department leadership and finance teams to manage the $6.9M award budget to ensure all expense are accurately accounted for and within the parameters of the award. Oversees the tracking and disbursement of award budget. Partners with Director of Finance and Administration and the Fiscal Administrator to generate reporting and financial analysis
Staff Supervision and Management (10%): Supervision of up to 8 project photographers, and possibly other staff. Ensure participating clinics are sufficiently staffed, and coverage is provided during absences Provide training and coaching for staff to meet the goals and milestones of the program.
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Why Join Us: | The Department of Ophthalmology is housed in the Sue Anschutz-Rodgers Eye Center on the Anschutz Medical Campus. This state-of-the-art facility is one of the largest eye centers in the country and serves not only patients in the Rocky Mountain region but also patients all over the world. The technological innovations conceived and developed by departmental faculty have changed the practice of eye care throughout the world. Our educational programs train the next generation of leaders in ophthalmology. Our specialists have developed national and international reputations for excellence in routine and complex ophthalmic care. We have invested heavily in tracking our clinical outcomes and we are proud that our clinicians perform at the highest levels in their respective fields. The mission of the Department of Ophthalmology is to be a nationally recognized department of ophthalmology by providing exemplary patient care founded on educational leadership, innovative research, and high ethical standards Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 10/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage. |
Qualifications: | Minimum Qualifications Preferred Qualifications Bachelor’s degree in science or health related field Five (5) years clinical research or related experience Prior experience providing program and/or project management duties in a clinical research setting Experience with electronic data capture systems (e.g. EMR or EHR and data management systems) Experience working with a CRM and project management tools. Experience working in ophthalmology research with particular focus on artificial intelligence research Experience working in multidisciplinary teams (e.g., clinicians, clinical/research teams, software engineers, data scientists)
Competencies, Knowledge, Skills, and Abilities Strong project management skills and experience within a complex and diverse environment Advanced knowledge and understanding of federal regulations and Good Clinical Practice (GCP) Demonstration of strong analytical and problem-solving skills Ability to communicate effectively, both in writing and orally Ability to establish and maintain effective working relationships with employees at all levels throughout the institution Outstanding customer service skills Knowledge of basic human anatomy, physiology medical terminology Ability to interpret and master complex research protocol information
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