Research Services Principal Professional (Post Award Specialist)

Job Summary:

The University of Colorado Denver | Anschutz Medical Campus is currently seeking applications for a Research Services Principal Professional - Post-Award Specialist. This is a full-time University Staff (non-classified) position, will be responsible for managing the administration of grants for the Department of Emergency Medicine.

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an intermediate and advanced level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions

Key Responsibilities:

• Assist with grant and contract management in the Department of Emergency Medicine.

• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.

• Review grant notices of award and granting agencies’ policies to identify specific policies, rules, and deadlines.

• Establish correct funding and personnel effort for each sponsored project and manage subcontracts, independent contractors, and purchase orders as needed.

• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.

• Initiate preaward speedtypes and manage re-budgeting requests for awarded grants.

• Prepare prior approval and carry-forward requests, amendments, and no cost extensions.

• Collaborate with OGC during closeout process and assists with preparing financial reports.

• Promptly notify Grants Manager of contractual issues and potential problems; propose viable solutions.

• Review, analyze and report monthly accounting activity on sponsored project accounts ensuring compliance to internal and external policies.

• Engage in strategic collaboration with Grants Manager to customize monthly reports, concisely itemizing, interpreting, and comparing expenditures to budget.

• Run payroll and financial detail reports to confirm funding distributions are posting correctly; investigate and resolve errors as needed.

• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.

• Actively participate in budget preparation and analysis and prepare financial statements and monthly projections for PIs.

• Complete all pertinent forms and request to sponsor and Office of Grants and Contracts, facilitating the timely closure of grant accounts.

• Act as custodian for PI gift card programs and complete quarterly reconciliations.

• Assist faculty in keeping their Other Support records up to date.

• Review and process payments for subcontractor and other vendor invoices.

• Reconcile study subject visit payments and work with sponsor to resolve any payment discrepancies.

• Independently track all clinical research revenue and ensures a 100% collection of all clinical trials and generates processes and systems to identify if/when clinical trial revenue is late or uncollected.

• Recommend process and procedure updates to improve workflow.

• Understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, and funding restrictions on sponsored projects.

• Interpret and implement complex layers of policy.

• Assist with other Postaward duties as needed by the department.

• This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid/Remote – In-State Candidates: this role is eligible for a hybrid schedule of 3 days per week on campus in Aurora, CO and as needed for in-person meetings. We will also consider fully remote applicants located within the United States.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree with an emphasis in Accounting, Finance or Business-related major.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• 3-5 years of professional grant and contract experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Info Ed Proposal Development System or similar grant submission software.

• Experience with CU Data, A2E, HCM and CU Marketplace.

• Experience working in an academic environment or medical center.

• Experience with PeopleSoft (HRMS &/or Finance).

• Proficient with Excel