Site Logistics Administrator

Keeping Logistics Moving Through Accuracy, Organisation and Continuous Improvement

At DS Smith, we're redefining packaging for a changing world through innovation, sustainability, and operational excellence. We're looking for a highly organised and detail-oriented Site Logistics Administrator to join our Logistics team at Kemsley Mill.

This is a pivotal role supporting the efficient operation of our warehousing, inventory, purchasing, and distribution activities. Working closely with Logistics, Warehouse, Production, Finance, Procurement, and external partners, you'll ensure accurate administration, effective communication, and strong operational control across the supply chain.

If you're an experienced administrator with strong SAP knowledge and a passion for continuous improvement, we'd love to hear from you.

About the Role

Reporting to the Logistics Manager, you'll provide administrative and operational support across the Site Logistics function, ensuring stock accuracy, purchasing processes, reporting requirements, compliance activities, and training administration are effectively managed.

You'll play an important role in supporting day-to-day logistics operations while helping to drive efficiency, maintain high standards, and provide accurate business information to support decision making.

Key Responsibilities:

Logistics & Inventory Administration

• Maintain accurate inventory records and support stock reconciliation activities.
• Manage stock adjustments, holds, rewinds, and inventory transactions within SAP.
• Coordinate stock counts and monitor inventory performance, including aged stock reporting.
• Support warehouse and distribution activities through effective administration and communication.
• Assist with logistics booking systems and coordination with external service providers.

Purchasing & Financial Administration

• Raise and manage Purchase Orders and Works Orders.
• Process supplier invoices and resolve invoice queries promptly.
• Maintain accurate purchasing records and documentation.
• Support departmental cost control and budget management activities.

Reporting & Continuous Improvement

• Produce regular logistics, inventory, and KPI reports.
• Support stock investigations, customer claims, and operational performance reporting.
• Analyse data and identify opportunities to improve processes, controls, and service performance.
• Contribute to continuous improvement initiatives across the logistics operation.

Health, Safety, Environment & Compliance

• Support compliance with Health, Safety and Environmental standards and procedures.
• Maintain training records and coordinate training requirements across the department.
• Assist with the administration of Risk Assessments, Safe Systems of Work, and departmental audits.
• Record, track, and follow up actions from Health, Safety and Wellbeing meetings.

Stakeholder Management

• Build strong working relationships across Logistics, Warehouse, Production, Finance, and Procurement teams.
• Act as a key point of coordination between internal stakeholders and external suppliers.
• Respond to operational queries and escalate issues where required.
• Support effective communication across the logistics function.

About You

We’re looking for a proactive and organised individual with excellent administrative skills and a strong attention to detail. You’ll enjoy working in a fast-paced environment, managing multiple priorities, and supporting operational teams to deliver excellent results.

Essential Skills & Qualifications

• ILM Level 3 or higher.
• GCSE (or equivalent) Maths and English.
• Strong SAP experience.
• Advanced Microsoft Office skills, particularly Excel.
• Computer literate with excellent administrative and organisational abilities.
• Experience producing reports and analysing operational data.
• Strong communication and stakeholder management skills.

Key Skills & Attributes

• Excellent attention to detail and accuracy.
• Strong planning, organisation, and workload management skills.
• Ability to analyse information and present data effectively.
• Flexible and adaptable approach to changing business priorities.
• Ability to work independently whilst building strong collaborative relationships.
• Continuous improvement mindset with a focus on efficiency and service excellence.

Desirable Qualifications

• Previous warehouse, logistics, manufacturing, or dispatch experience.

• Experience operating mobile plant or industrial vehicles.

• Understanding of warehouse operations, stock control, and dispatch processes.

• Experience working within a manufacturing environment.

Benefits

• Additional benefits include:
• 25 days’ holiday plus bank holidays
• Pension scheme
• Life assurance
• Income protection
• Employee assistance program
• Cycle to work scheme
• Shopping discounts
  

Hours: Monday to Friday 08:00 - 16:30

(Flexibility may be required to meet business demands.)     

Closing date: Friday, 30th October 2026    

Note. This role is part of the paper reorganisation proposal and will be advertised internally for the relevant paper employees.

About us

We are DS Smith, together with International Paper, we are a global leader in sustainable packaging solutions and other fibre-based products. We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. We employ more than 65,000 colleagues in North America and Europe, Middle East and Africa (EMEA), who are experts in innovation, manufacturing, design, sales, sustainability, supply chain, and much more. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Become part of a world-leading organisation and do your best work with us!

Fair recruitment at DS Smith

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria