Accounts Payable Clerk

Position Summary

The Accounts Payable Data Entry Clerk is responsible for accurately entering vendor invoices, maintaining accounts payable records, and supporting the day-to-day operations of the accounting department. This position requires strong attention to detail, organizational skills, and the ability to process a high volume of data while meeting deadlines.

Key Responsibilities

• Enter vendor invoices, bills, and payment-related information into the accounting system accurately and in a timely manner.
• Review invoices for completeness, including vendor information, invoice numbers, dates, amounts, and supporting documentation.
• Match invoices with purchase orders, work orders, or other supporting documents when applicable.
• Verify invoice details and identify discrepancies, duplicate entries, or missing information.
• Maintain and organize electronic and physical invoice records.
• Assist with invoice coding and routing invoices for approval in accordance with company procedures.
• Communicate with internal departments and vendors to obtain missing information or resolve basic invoice discrepancies.
• Assist with maintaining vendor records and updating account information as needed.
• Support accounts payable reconciliations and month-end activities as assigned.
• Perform general administrative and data entry tasks to support the accounting team.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, or accounts payable experience preferred.
• Basic understanding of invoices, billing, and accounting procedures is a plus.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience using accounting software or ERP systems preferred.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Strong organizational, communication, and problem-solving skills.
• Ability to handle confidential financial information responsibly.

Key Competencies

• Data accuracy and attention to detail
• Time management and organization
• Reliability and accountability
• Ability to work independently and as part of a team
• Willingness to learn new systems and processes