Administrative Assistant II/III

Are you highly organized, dependable, and ready to support a team that helps keep Texas moving safely? TxDOT’s Fort Worth District is seeking an Administrative Assistant II or III to provide administrative support in a fast-paced office environment. This position plays an important role in supporting daily operations through a variety of administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities while working with staff, managers, and internal/external customers. This is your opportunity to make a real impact, where safety is our number one priority!

Physical work location: 1710 W. US380, Decatur, TX 76234

Salary/ Plan Grade:
Administrative Assistant II (A15): $38,976.00 - $58,045.00 annually
Administrative Assistant III (A17): $42,976.00 - $64,469.00 annually

This position is for one (1) Administrative Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Are you highly organized, dependable, and ready to support a team that helps keep Texas moving safely? TxDOT’s Fort Worth District is seeking an Administrative Assistant II or III to provide administrative support in a fast-paced office environment. This position plays an important role in supporting daily operations through a variety of administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities while working with staff, managers, and internal/external customers. This is your opportunity to make a real impact, where safety is our number one priority!

Physical work location: 1710 W. US380, Decatur, TX 76234

Salary/ Plan Grade:
Administrative Assistant II (A15): $38,976.00 - $58,045.00 annually
Administrative Assistant III (A17): $42,976.00 - $64,469.00 annually

This position is for one (1) Administrative Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant II:

• Composes and prepares correspondence and applicable recurring or special one-time reports
  and/or confidential and sensitive communications.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or
  serves as receptionist or front desk assistant.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of
  automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing,
  and travel information.
• Maintains calendars for department personnel to include scheduling meetings, coordinating
  and making appointments, and travel arrangements.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the
  division or district.
• Coordinates travel services in accordance with state of Texas and Department laws and
  rules, to include making travel arrangements, securing transportation and lodging services,
  assisting employees in submitting expense reports for travel reimbursement; and responding to
  travel-related policy and procedure questions.
• Performs asset management to include surplus property and conducting inventory reviews and
  reconciliation: and serving as a primary contact for first-level technical support to include
  submitting tickets for malfunctioning hardware.
  
  
  Administrative Assistant III (in addition to Administrative Assistant II duties above):
  
• Receives requests for information, conducts background research, compiles pertinent data, and
  disseminates information.
• Reviews information going to the supervisor and highlights important matters; researches and provides
  additional information as needed; briefs supervisor on background information needed for meetings.
• Performs other job responsibilities as assigned.
  

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant II:

• Composes and prepares correspondence and applicable recurring or special one-time reports
  and/or confidential and sensitive communications.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or
  serves as receptionist or front desk assistant.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of
  automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing,
  and travel information.
• Maintains calendars for department personnel to include scheduling meetings, coordinating
  and making appointments, and travel arrangements.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the
  division or district.
• Coordinates travel services in accordance with state of Texas and Department laws and
  rules, to include making travel arrangements, securing transportation and lodging services,
  assisting employees in submitting expense reports for travel reimbursement; and responding to
  travel-related policy and procedure questions.
• Performs asset management to include surplus property and conducting inventory reviews and
  reconciliation: and serving as a primary contact for first-level technical support to include
  submitting tickets for malfunctioning hardware.