Executive Planning and Modal Programs Coordinator

Looking for an opportunity to support executive leadership, contribute to high-impact transportation initiatives, and help shape programs that serve communities across Texas? The Texas Department of Transportation (TxDOT) is seeking an Executive Project Coordinator to join the Management Services team and provide executive-level project, administrative, and stakeholder coordination support to the Senior Director of Planning & Modal Programs. This role supports a diverse portfolio that includes statewide transportation planning and programming, aviation, maritime, public transportation, and rail programs.

The Executive Project Coordinator serves as a key partner to executive leadership, helping advance strategic initiatives and organizational priorities through effective project coordination, executive communications, presentation development, and stakeholder engagement. The ideal candidate is highly organized, exercises sound judgment, communicates effectively, and can successfully manage multiple priorities in a dynamic, fast-paced environment while supporting the delivery of critical agency programs and projects.

If you have a passion for project coordination, executive support and relationship management, this opportunity may be for you. We have a diverse workforce of more than 13,000 employees statewide. If this job excites you and you are ready to build an impactful career with TxDOT, let's talk!

Looking for an opportunity to support executive leadership, contribute to high-impact transportation initiatives, and help shape programs that serve communities across Texas? The Texas Department of Transportation (TxDOT) is seeking an Executive Project Coordinator to join the Management Services team and provide executive-level project, administrative, and stakeholder coordination support to the Senior Director of Planning & Modal Programs. This role supports a diverse portfolio that includes statewide transportation planning and programming, aviation, maritime, public transportation, and rail programs.

The Executive Project Coordinator serves as a key partner to executive leadership, helping advance strategic initiatives and organizational priorities through effective project coordination, executive communications, presentation development, and stakeholder engagement. The ideal candidate is highly organized, exercises sound judgment, communicates effectively, and can successfully manage multiple priorities in a dynamic, fast-paced environment while supporting the delivery of critical agency programs and projects.

If you have a passion for project coordination, executive support and relationship management, this opportunity may be for you. We have a diverse workforce of more than 13,000 employees statewide. If this job excites you and you are ready to build an impactful career with TxDOT, let's talk!

Main Office-Greer Building (MAINOFFICE)
125 E 11TH STREET
Austin, 787012483

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our Total Compensation Package website

To view benefits available to all State of Texas employees visit Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our Total Compensation Package website

To view benefits available to all State of Texas employees visit Benefits at a Glance | ERS (texas.gov)

Performs and provides advanced analytical, executive coordination, reporting, and program and administrative support work. The position supports strategic decision-making across statewide transportation planning and programming, aviation, maritime, public transportation, rail, freight, space activities, and related modal programs and serves as resource to the Senior Director of Planning and Modal Programs. Work involves collecting and analyzing data, preparing executive-level briefings and presentations, tracking program performance, coordinating cross-division initiatives, and supporting timely follow-through on leadership priorities. Works closely with the Senior Director, division directors, Management Services, districts, planning and modal program staff, and internal and external partners to ensure accurate information, clear communication, and effective coordination of high-priority initiatives.

Essential Duties

• Coordinate and manage executive-level projects and strategic initiatives across the Planning & Modal Programs portfolio, ensuring priorities, timelines, deliverables, and outcomes are successfully achieved.
• Prepare executive briefings, decision memos, talking points, presentations, and reports to support leadership decision-making, stakeholder engagement, and organizational priorities.
• Develop and maintain project tracking tools, dashboards, scorecards, and status reports to monitor program performance, budgets, schedules, risks, milestones, and key deliverables.
• Conduct research and analysis on policy, legislative, funding, transportation, and operational issues, providing recommendations and briefing materials for executive leadership.
• Coordinate cross-functional initiatives and stakeholder activities by collaborating with division directors, district offices, program staff, executive leadership, and external partners.
• Monitor and communicate project and program status by compiling, analyzing, and distributing progress reports, budget information, outcomes, and executive updates to stakeholders.
• Support executive meetings and engagements by preparing background materials, identifying critical issues and decision points, documenting discussions, and tracking action items through completion.
• Develop, evaluate, and improve business processes, reporting methods, and executive workflows to increase efficiency, accountability, and organizational effectiveness.
• Manage project documentation, schedules, resource requirements, budgets, and change-control processes using established project management methodologies and best practices.
• Track leadership commitments, decisions, risks, and follow-up actions to ensure accountability, timely execution of priorities, and successful completion of strategic objectives.

Performs and provides advanced analytical, executive coordination, reporting, and program and administrative support work. The position supports strategic decision-making across statewide transportation planning and programming, aviation, maritime, public transportation, rail, freight, space activities, and related modal programs and serves as resource to the Senior Director of Planning and Modal Programs. Work involves collecting and analyzing data, preparing executive-level briefings and presentations, tracking program performance, coordinating cross-division initiatives, and supporting timely follow-through on leadership priorities. Works closely with the Senior Director, division directors, Management Services, districts, planning and modal program staff, and internal and external partners to ensure accurate information, clear communication, and effective coordination of high-priority initiatives.

Essential Duties

• Coordinate and manage executive-level projects and strategic initiatives across the Planning & Modal Programs portfolio, ensuring priorities, timelines, deliverables, and outcomes are successfully achieved.
• Prepare executive briefings, decision memos, talking points, presentations, and reports to support leadership decision-making, stakeholder engagement, and organizational priorities.
• Develop and maintain project tracking tools, dashboards, scorecards, and status reports to monitor program performance, budgets, schedules, risks, milestones, and key deliverables.
• Conduct research and analysis on policy, legislative, funding, transportation, and operational issues, providing recommendations and briefing materials for executive leadership.
• Coordinate cross-functional initiatives and stakeholder activities by collaborating with division directors, district offices, program staff, executive leadership, and external partners.
• Monitor and communicate project and program status by compiling, analyzing, and distributing progress reports, budget information, outcomes, and executive updates to stakeholders.
• Support executive meetings and engagements by preparing background materials, identifying critical issues and decision points, documenting discussions, and tracking action items through completion.
• Develop, evaluate, and improve business processes, reporting methods, and executive workflows to increase efficiency, accountability, and organizational effectiveness.
• Manage project documentation, schedules, resource requirements, budgets, and change-control processes using established project management methodologies and best practices.
• Track leadership commitments, decisions, risks, and follow-up actions to ensure accountability, timely execution of priorities, and successful completion of strategic objectives.

Minimum Qualifications:

Education:

Bachelor's degree in any discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience:

6 years of experience in project management, process engineering and/or business process improvement methodologies. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle.

• May require certification as a Certified Associate in Project Management (CAPM) or in one or more change management disciplines.

Preferred Qualifications:

• Demonstrated experience providing strategic and administrative support to executive leaders in complex public-sector organizations.
• Proven ability to develop executive-level briefings, presentations, dashboards, reports, and other decision-support tools.
• Experience leading coordination across divisions, districts, agencies, and stakeholders, with knowledge of transportation planning, programming, funding, or related policy initiatives.

Competencies:

• Knowledge of transportation planning, programming, modal programs, project management principles, performance reporting, and public-sector decision-making processes.
• Knowledge of local, regional, state, and federal requirements relevant to transportation planning, funding, program administration, and executive coordination.
• Skill in collecting, interpreting, analyzing, and presenting complex data and information for senior leadership audiences.
• Skill in preparing concise, accurate, and professional written materials, including briefings, presentations, talking points, reports, correspondence, and executive summaries.
• Skill in organizing multiple priorities, managing deadlines, tracking commitments, and maintaining attention to detail in a fast-paced environment.
• Skill in using Microsoft Office applications and other tools to develop reports, presentations, spreadsheets, dashboards, and tracking documents.
• Ability to communicate effectively with executives, division leadership, staff, districts, external stakeholders, and partner agencies.
• Ability to identify risks, issues, dependencies, and information gaps and elevate them appropriately for leadership attention.
• Ability to exercise sound judgment, discretion, initiative, and professionalism when supporting executive-level assignments.
• Ability to work independently under limited supervision while coordinating effectively with multiple contributors and stakeholders.
• Performs other duties as assigned.

Physical Requirements and Working Conditions:

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