Facilities - Manager Facilities (Irvine, CA)

Facilities Manager


As the Facilities Manager, you will play a key role in maintaining a safe, efficient, and welcoming workplace. You will oversee day-to-day facility operations, building maintenance, safety, security, vendor relationships, mailroom/shipping and employee event coordination. This role is ideal for a proactive, highly organized problem-solver who takes ownership, builds strong relationships, and enjoys creating a great workplace experience for employees.


Key Responsibilities:


Facility & Building Operations



Oversee day-to-day facility operations, ensuring the workplace is safe, functional, clean, and well-maintained.
Manage building systems, including HVAC, utilities, equipment, landscaping, and general maintenance.
Coordinate repairs, maintenance requests, tenant improvements, and preventative maintenance programs.
Maintain accurate records of facility conditions, equipment, repairs, warranties, and service agreements.
Ensure adequate inventory of facility supplies, equipment, and materials.



Vendor & Budget Management



Manage relationships with contractors, service providers, and facility vendors.
Solicit and evaluate bids, coordinate vendor work, and ensure services are completed on time and within budget.
Manage facility budgets, monitor expenses, and identify opportunities for cost savings and operational efficiencies.
Review facility costs, operational data, and performance metrics to measure progress against goals.



Safety, Security & Risk Management



Oversee workplace safety, security, risk management, and environmental health and safety programs.
Ensure compliance with applicable OSHA and other regulatory requirements.
Maintain emergency response, fire evacuation, and disaster preparedness plans.
Serve as the Facility Emergency Response Coordinator.
Coordinate hazardous waste disposal and maintain required regulatory and insurance documentation.
Coordinate required inspections and ensure follow-up actions are completed.





Employee Events & Workplace Experience



Coordinate and support employee events, meetings, and workplace activities from planning through execution.
Manage event logistics, including space planning, room setup, catering, supplies, vendors, and day-of coordination.
Partner with HR and internal teams to plan and execute employee engagement activities and company events.
Help create a welcoming, organized, and engaging workplace experience for employees and guests.



Service & Stakeholder Support



Serve as a key point of contact for facility-related needs and requests across the organization.
Build strong relationships with employees, leaders, vendors, contractors, and external partners.
Respond quickly and effectively to facility issues, changing priorities, and urgent situations.
Proactively identify opportunities to improve the workplace, facility operations, and employee experience.
Perform other duties as assigned.



Qualifications



Proven experience in facility management, workplace operations, building management, or a related field.
Working knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance.
Experience managing vendors, contractors, budgets, and service agreements.
Strong organizational and project management skills, with the ability to coordinate multiple priorities and events simultaneously.
Knowledge of OSHA, environmental health and safety, emergency preparedness, and workplace safety requirements.
Strong communication and interpersonal skills with the ability to work effectively with employees, leaders, vendors, and external partners.
Self-starter with strong attention to detail, sound judgment, and a service-oriented approach.
Ability to work independently, solve problems proactively, and adapt to changing priorities.