Payroll Shared Services Specialist (Entry to Intermediate)

Job Summary:

The Payroll Shared Services Specialist, under the direction of the Payroll Shared Services Program Manager, provides day-to-day payroll support for participating and assigned units at the University of Colorado, Anschutz Medical Campus, School of Medicine. Functions of the Payroll Specialist include monthly and bi-weekly payroll processing for all university employee groups, hospital payment entries, funding distribution and allocation Updates, and FAMLI/FMLA coordination and entry. In addition, the Payroll Shared Services Specialist provides guidance and interpretation of Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures, assuring compliance in a variety of payroll areas.

Key Responsibilities:

• Process monthly payroll for all university employment groups.

• Process bi-weekly payroll for participating university employment groups.

• Ensure accurate calculation of wages earned.

• Verify timekeeping records and resolve discrepancies.

• Accurately enter hospital payments (UPI & UOC) for affected faculty

• Accurately enter and update funding and allocations for all university employment groups.

• Coordinate, enter, and track FAMLI and FMLA in conjunction with the CU Leave Office.

• Process off-cycle payroll, terminations, and final checks when necessary.

• Address employee payroll inquiries regarding paychecks, deductions, and tax withholdings.

• Investigate and resolve payroll discrepancies in a timely manner.

• Provide guidance on direct deposit setup and payroll self-service portals.

• Enter and update employee payroll data in payroll software or HRIS systems.

• Work closely with HR and Finance to ensure payroll accuracy.

• Assist with payroll system upgrades and process improvements.

• Maintain knowledge of relevant policies, procedures, laws, and regulations and provide updates and training to the Payroll Shared Services team as needed.

• Maintain accurate, timely, and complete records, ensuring compliance with Federal, State, and University laws, regulations, policies, and procedures.

• Serve as a resource on HR policies and procedures.

• Support departments as needed and/or in the absence of Payroll Specialists.

• Perform other duties, tasks, and projects assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

This is an exciting opportunity to join the HR Collective Units team at the University of Colorado | School of Medicine. The Payroll Shared Services team (PRSS) manages and streamlines payroll processing and functions for participating departments in the School of Medicine on the Anschutz Medical Campus.

The Anschutz Medical Campus fosters collaboration among students, researchers, and clinicians in one of the largest academic health centers in the nation. Innovative architecture fosters collaboration among students, researchers, and clinicians and extends to two world-class campus hospitals: UCHealth and Children’s Hospital Colorado. The School of Medicine continues to rank among the top 10 medical schools in the country for primary care, according to numbers released by the U.S. News and World Report.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor’s degree in Human Resources, Business, Public Administration, Healthcare Administration, Accounting, Finance, or a related field from an accredited college or university.

  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Intermediate Level:

• A bachelor’s degree in Human Resources, Business, Public Administration, Healthcare Administration, Accounting, Finance, or a related field from an accredited college or university.

  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

• One (1) year of experience performing Human Resources functions with an emphasis on payroll functions.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in an academic medical center.

• Experience working with PeopleSoft Human Capital Management.